September financial processing key dates

In preparation for 91×ÔÅÄ’s year end on 31 December 2025 and cut over to Adelaide University, Finance is undertaking additional operational tasks during September to ensure we can support a smooth transition during what is typically a busy period. This will ensure we are up to date well ahead of the December year end.

Further information will be provided in due course regarding key dates leading into the 31 December year end.

September Financial Processing Schedule

Finance will ensure all invoices and credit card expenses (submitted by 12 September) are processed in the system prior to 30 September 2025. Note: processing of invoices and credit card expenses relating to 2025 will continue through to the December year end.

Billings Requests

Billing requests for 2025 must be submitted to Revenue Accounting by 5pm, Friday 12 September 2025, to ensure they are processed by 30 September. If a request relates to both 2025 and 2026, please clearly identify the income split in the request.

Reimbursements

Reimbursement requests submitted to Expense Management by Friday 12 September will be included in the University payment run on Thursday 25 September 2025, provided they meet all compliance and policy requirements.

Receipting

In accordance with the University’s payment terms, any invoice due by 30 September 2025 must be receipted in eProcurement by Friday 12 September to be included in the Thursday 25 September payment run.

Corporate Credit Card Acquittals

Acquittals must be completed in ExpenseMe Pro by 5pm, Friday 12 September 2025 for approval. This ensures expenses are recognised in the University’s 30 September year-to-date results.

Invoice Prepayment

Prepayments (payment before goods or services are delivered) are only permitted where the payment qualifies as a deposit (e.g. for an event or hire), or for international orders requiring prepayment before dispatch. Invoices should not be paid in advance of goods being received or services being performed, as this is a breach of University policy.

Approvals whilst on leave

Financial Approvers and Business Reviewers taking leave must reassign their approvals and worklist items to another staff member. Please refer to the Covering LeaveÌýfor guidance on setting up delegation in the system.

Further questions?Ìý

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